For whatever reason, business or pleasure, day or night, Patio Delray’s private dining accommodations will leave a lasting impression on your guests. Whether it is for your closest friends or esteemed colleagues, rest assured your private dining experience will be something they will not soon forget.
Patio Delray is pleased to provide an event planning professional at our unique location. This means you’ll have an expert to rely upon who will provide guidance as you begin planning your event. Whether you rely upon assistance, or go it alone, it’s always a good idea to consider the following as you start planning your event!
Set the Event Goals: Communicate as much information as you can regarding your event to your event planner, be it a 3rd party meeting planner, or your venue’s in-house event planning professional. Some items to consider would include: Define the goals (general) and objectives (specific) of your event. Define the stakeholders. Who will this event benefit? Define the audience. Who is coming to your event? Is it your family, your customers, your employees, or your executive team? Are they arriving via car, motor coach, or on foot?
Will there be children in attendance and if so, how many and their ages? What accommodations would you like made for them? Provide any absolutes: we must provide a vegetarian entrée – or we absolutely don’t want white linen. Define your Budget: What is the total budget and how do you see it allocated?
Some items you may need to budget for include food, beverage, audio-visual, floral, linen, décor, entertainment, photography, invitations, transportation, etc. Don’t forget – most services will be taxed and some, such as food and beverage will also have a service charge levied (which typically includes the gratuity for your staff).
Understanding your budget will allow your event planner to customize the best event just for you. Select the Date/Time/Location: Date: Identify any competing events that may draw your audience away. Time: Select the time that will be most convenient and appropriate for your audience. For example, rush hour on Friday night may not encourage attendance if location is outside of town, however, in the downtown core it may be optimal timing.
Location: Select a venue appropriate to the occasion. For example, a corporate meeting may not require a beautiful view; however, a gathering of your best customers may garner a higher attendance if the view or location is a draw.
Contact Us today to learn more about how your private designing experience will play out.